Updated: November 2025
This Privacy Policy outlines how Unity College collects, uses, stores, and protects personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. We are committed to maintaining the highest standards of privacy and ensuring that all personal data is handled lawfully, fairly, and transparently.
1. Who We Are
Unity College is a UK-based education provider offering regulated qualifications, professional development programmes, and learner support services.
Unity College
Email: info@uclondon.org
Website: www.uclondon.org
Registered Office: 79 College Office road, London. HA1 1BD
For the purposes of the UK GDPR, Unity College acts as the Data Controller for personal data collected through this website and all related educational and administrative services.
2. Information We Collect
We may collect and process the following categories of personal data:
• Personal Identification Data
Name, address, date of birth, email address, phone number, and other contact details.
• Educational and Professional Information
Qualifications, academic records, employment details, course applications, assessments, and training participation.
• Financial Information
Payment records, billing details, and transactions processed through secure third-party payment gateways.
• Technical and Usage Data
IP addresses, browser type, device information, and website usage data collected through cookies and similar technologies.
• Communication Records
Enquiries, forms, emails, and support interactions.
Data may be collected directly from you, through our website or learning platforms, or from authorised third parties such as awarding bodies.
3. How We Use Your Information
We process personal data for the following purposes:
• To manage course enrolments and deliver academic and support services.
• To communicate regarding studies, admissions, enquiries, or administrative matters.
• To meet awarding body and regulatory requirements.
• To process payments and maintain financial records securely.
• To analyse website performance and improve digital experiences.
• To comply with legal obligations and institutional audits.
• To provide marketing updates or newsletters (only with your consent).
Unity College never sells or rents personal data to third parties.
4. Lawful Basis for Processing
Under the UK GDPR, Unity College processes data using one or more of the following lawful bases:
• Contractual necessity
To deliver the training, courses, and services you have registered for.
• Legal obligation
To comply with UK education, funding, and data protection laws.
• Legitimate interests
To operate and enhance our services, ensure quality, and support learners.
• Consent
Required for marketing and optional communications. Consent may be withdrawn at any time.
5. Data Retention
We retain personal data only for as long as necessary for academic, administrative, legal, or regulatory purposes. Learner records are generally held for up to seven years after course completion, unless longer retention is required by awarding bodies or statutory regulations.
6. Data Sharing and Disclosure
We may share your data with trusted third parties, including:
• Awarding bodies and qualification regulators.
• Government agencies or authorities where legally required.
• IT and cloud service providers that support our systems.
• Professional advisers such as auditors or legal consultants.
All third-party partners are contractually required to comply with UK GDPR standards and to process personal data only for authorised purposes.
7. International Data Transfers
Where data is transferred outside the UK, Unity College ensures appropriate safeguards such as UK GDPR-approved Standard Contractual Clauses (SCCs) to maintain equivalent levels of data protection.
8. Data Security
Unity College employs robust technical and organisational measures to protect personal data, including:
• Encryption and secure data storage
• Access controls and authentication
• Regular monitoring and security audits
• Controlled data access based on job roles
These measures help prevent unauthorised access, alteration, loss, or misuse of personal information.
9. Your Rights Under the UK GDPR
Learners and service users have the following rights:
• Right to access personal data held by us
• Right to rectify incorrect or incomplete information
• Right to erasure (where applicable)
• Right to restrict certain forms of processing
• Right to object to processing based on legitimate interests
• Right to data portability
• Right to withdraw consent at any time for non-essential processing
To exercise any of these rights, please contact us at:
Email:
We may request verification of identity before responding to your request.
10. Cookies
Our website uses cookies to improve functionality, personalise user experiences, and analyse website performance. For more details, please refer to our Cookie Policy.
11. Changes to This Policy
Unity College may update this Privacy Policy periodically to reflect legal, technical, or operational changes. The newest version will always be available on this page with an updated “Last Updated” date.
12. Contact and Complaints
If you have any concerns or questions about how we handle your personal data, please contact:
Data Protection Officer
Unity College
Email: info@uclondon.org
Website: www.uclondon.org
